Ideas to Generate Participation in Committees
Written by Carter McNamara, MBA, PhD, Authenticity Consulting, LLC. Copyright 1997-2008.To increase attendance and/or participation in committee meetings,
consider some or all of the following:
- Ensure committee chairs understand and can convey the
role of the committee to members, and that the chair and members
have up-to-date job descriptions.
- Ensure adequate orientation that describes the organization
and its unique services, and how the committee contributes to
this mission.
- Remember that the organization and its committees deserve
strong attendance and participation. Don't fall prey to the perspective
that "we're lucky just get anyone." Set a standard for
the best.
- Have ground rules that support participation and attendance.
Revisit the ground rules every other meeting and post them on
the bottom of agendas.
- Let go of "dead wood." It often help to decrease
the number of committee members rather than increase them.
- Consider using subcommittees to increase individual responsibilities
and focus on goals.
- Conduct yearly committee evaluations that includes a
clear evaluation process and where each committee member evaluates
the other members, and each member receives a written report about
their strengths and how they can improve their contributions.
- Attempt to provide individual assignments to the committee
members.
- Have at least one staff member participate in each committee
to help with administrative support and providing information.
- For board of director's committees, monitor quorum requirements
for the entire board (as set forth usually in ByLaws), or the
minimum number of board members who must be present for the board
to officially enact business. This quorum, when not met, will
serve as a clear indicator, or signal, that the board is in trouble.
- Develop a committee attendance policy that specifies
the number of times a member can be absent in consecutive meetings
and in total meetings per time period.
- Generate minutes for each committee meeting to get closure
on items and help members comprehend the progress made by the
committee.
- In committee meeting reports, include noting who is present
and who is absent.
- Consider having low-attendance members involved in some
other form of service to the organization, e.g., a "friends
of the organizatoin," or something like that, who attends
to special events rather than ongoing activities.
- Have a "summit meeting" with committee members
to discuss the low attendance problem, and use a round-table approach
so each person must speak up with their opinions.
- Rotate in new members every year.
For the Category of Facilitation and Teams:
Related Library Topics
Recommended Books
Program Planning Kit to develop
high-quality peer coaching group program
- by Carter McNamara, MBA, PHD, published by Authenticity Consulting, LCC. The program planning kit provides step-by-step guidelines to plan, market (internally or externally), facilitate and evaluate a high-quality peer coaching group program for any application our outcome. The kit includes a program planning guidebook, a facilitator's guidebook and a guidebook for members of a peer coaching group.
The following books are recommended because of their highly practical nature and often because they include a wide range of information about this Library topic. To get more information about each book, just hover your cursor over the image of the book. A "bubble" of information will be displayed. You can click on the title of the book in that bubble to get more information, too.
Also See
Strategic Planning (Facilitating) -- Recommended Books
Organizational Development (Facilitating) -- Recommended Books
